🔔 HIRING: Administrative Assistant at American International School of Lagos – NG

Qualification  

• A bachelor’s degree
•  4 + years’ prior experience in education as an administrative assistant to a high-level school administrator or corporate executive.

Skills and Aptitudes

• Dedication to a high level of confidentiality
• Exceptionally capable in both written and oral communication
• Proven success at working collaboratively and efficiently in a goal-oriented team
• The ability to be proactive, able to make quick decisions
• Attention to detail
• Assertiveness, when appropriate
• Tact, discretion and diplomacy
• Warm and personable with a good sense of humor and considerable patience
• Exceptional customer service skills
•  Strong sense of urgency and problem solving skills
• Excellent organizational skills (time management, organizing workload, setting priorities, meeting deadlines, etc.)
• Technologically savvy: working knowledge of modern office practices and procedures (Microsoft Office Suite, Word, Excel, PowerPoint,  Google Suite, (Calendar, Slides, Sheets, Docs, Forms etc.), and Adobe Creative Cloud (PDF & E-signature, Adobe Sign, AI, ID etc.
• High-energy and enthusiastic about working in an academic atmosphere
• Ability to manage multiple tasks and projects effectively
• Diverse and multifaceted
• Ability to handle stressful situations
• Demonstrates respect and regard for the dignity of all students, families, visitors, and fellow employees to ensure a professional, responsible, and courteous work environment
• Commits to recognize and respect cultural diversity for all 
• Flexibility with working hours according to the needs of the Superintendent/Board

Personal Qualities

• Outstanding interpersonal skills
• Honesty and integrity
• Professional and approachable attitude
• Self-­motivated with a positive ‘can do’ approach to work
• Reliable
• Well Presented

Duties and Responsibilities

• Administrative Support to the Superintendent
• Serve as the primary point of contact for the Superintendent’s office.
• Plan and coordinate meetings and appointments to make the best use of the Superintendent’s time while preventing conflicts –  this includes sending out reminders and making sure everyone is informed well in advance.
• Welcome visitors.
• Manage all incoming and outgoing correspondence. 
• Assist with administrative tasks as needed, such as ordering supplies, processing paperwork, and maintaining files.
• Produce documents as needed for the Superintendent using Google Microsoft Word, Excel, PowerPoint and other software as needed.
• Keep the Superintendent informed of all critical issues.
• Respond to inquiries by appropriately directing calls or seeking response and returning calls. Screen telephone calls for the Superintendent, problem-solve inquiries whenever possible and refer to appropriate alternate parties.
• Maintain confidential files and information, managing filing systems (digital/physical), organising/maintaining digital record using tools like  google drive, share point etc ensuring that files are named or categorized for easy retrieval. 
• Physical Filing: Creating and Maintaining an organized system for paper files including labeling, sorting and archiving.
• All other duties as deemed necessary by the Superintendent.
• Clerical  Support to the Board of Directors:
• Set up all meetings, for the Superintendent and Board, ensuring that all meeting spaces are equipped with necessary equipment, e.g projectors, whiteboards, video conferencing tools, etc.
• Ensure that agendas, handouts, and other materials are distributed prior to the meetings.
• Attend Board meetings in order to take minutes, capturing keynotes and action items and distributing the minutes to participants afterwards.
• Ensure that the Board records and governing documents are properly stored, (both digitally and physically), easily accessible, and up to date.

If you would like to apply, please submit the following to hr@aislagos.org

• One page letter of interest
• A 1-2 page CV
• Academic Credentials
• Contact details for three confidential references