🔔 HIRING: Business Operations Specialist at MoneyLine with Nancy – NG

Job Summary:

• We are seeking a highly organized, resourceful, and proactive Business Operations Officer to manage and oversee the daily activities of our fast-paced media and training business. This individual will play a vital role in ensuring smooth office administration, coordinating client and studio logistics, supervising junior staff, supporting the CEO, and maintaining high standards of operational efficiency.

Key Responsibilities:

Office Administration & Logistics

• Open and prepare the office for work on weekdays and occasional Saturdays.
• Maintain a clean, well-stocked, and functional workspace, including ensuring supplies, such as (water, tissue, stationery, etc.) are procured and stocked.
• Keep inventory of office and studio supplies and monitor reorders.
• Handle vendor relations and general office maintenance.

Client & Studio Coordination

• Serve as the first point of contact for visitors, podcast clients, and training participants. Manage inbound calls, walk-in inquiries, and direct communication with clients. Coordinate podcast studio bookings and ensure client schedules are strictly adhered to. Monitor both online and offline payments, provide receipts, and maintain payment records.

Project & Calendar Coordination

• Maintain and update the company-wide calendar for meetings, tasks, training sessions, podcast recordings, and internal project timelines.
• Ensure tasks and deliverables are well-coordinated and deadlines are met.
• Assist in tracking key project milestones across departments.

Team Support & Supervision

• Supervise the activities and schedules of interns and apprentices, ensuring they are productive and aligned with team goals.
• Provide administrative support to all departments as needed.
• Organize internal meetings and support general coordination between departments.

Executive Assistance

• Provide daily administrative support to the CEO.
• Assist in preparing reports, follow-ups, and basic correspondence as directed. Ensure the CEO’s calendar, appointments, and engagements are clearly communicated and updated.

Qualifications & Experience:

• Bachelor’s Degree or HND in Business Administration, Office Management, Communications, or related field.
• 2-3 years of experience in office administration, operations, or executive support. Strong multitasking, organizational, and time-management skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Excellent communication and interpersonal skills.
• Experience supervising junior staff is an added advantage.
• Familiarity with a studio or creative environment is a plus.

Key Attributes:

• Reliable and punctual
• Highly organized and detail-oriented
• Proactive and solution-driven
• Friendly and professional demeanor
• Ability to work under pressure and manage multiple responsibilities