🔔 HIRING: Financial / HR Assistant at Medecins Sans Frontieres – NG

Main Purpose

• Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Job Description

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Requirements
Education:

• Desirable: Finance, Business or Administration related diploma.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• Mission language and local language essential.

Knowledge:

• Essential computer literacy (word, excel, internet).

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management.

Renumeration

• According to MSF salary scale (Level 6) plus 13th month allowance equivalent to 1 month of gross salary.
• Salary will be prorate and paid on daily rate if the Finance and HR Assistant work as daily worker.
• In the case of working on a fixed term contract, the 13th month will be prorate based on the number of months and paid accordingly at the end of the assignment.

Note

• Only applications submitted online will be accepted.
• Lastly, only one online application form should be submitted as multiple submissions will not be considered.
• Only shortlisted candidates would be contacted.
• No Transportation and/or Allowance will be provided during the recruitment process.
• Any document sent to MSF-OCA (CV, cover letter, copies of diploma etc.) will not be returned.
• No accommodation will be provided upon resuming to the job location if selected.
• MSF is an equal opportunities employer and promotes diversity within the organization.
• Qualified FEMALE candidates are encouraged to Apply.